WHT Reconciliation Tutorials

In QuickEasy BOS, the Withholding Tax (WHT) features were created to comply with WHT legislation in Thailand and other countries.

It provides for WHT deducted from both customer and supplier invoices. It also provides a reconciliation to help you pay over the correct amounts to the relevant tax authorities.

For more information on WHT in Thailand see the schedule from the Thailand Revenue Department. QuickEasy BOS provides the system to calculate WHT but does not tell you what percentage to deduct because we do not know upfront what services you or your suppliers offer.

These tutorials explain how to perform a WHT reconciliation for an organisation that has both WHT and VAT enabled. The process for WHT Payable (amounts deducted from suppliers) and WHT Offsets (amounts customers deducted) is the same.

How to Create a WHT Reconciliation

1. Navigate to the Tax Reconciliation entry on your menu (e.g. Main Menu > Accounting > Tax Reconciliation).
2. Click New (button) > WHT Payable or WHT Offset.
3. On the form that is opened, complete these fields as follows:
   • Entity: Select a registered entity from the dropdown list (only applicable if you created more than one registered entity).
   • From: Only necessary the first time. Thereafter the date is automatically set to continue from the last recon.
   • To: Select an end date from the calendar if necessary.
4. Click Items (next to Add) to open a list of transactions.
   • Check the Out-of-period checkbox (optional):
     • Out-of-period: Includes transactions that were not included on a WHT reconciliation and are dated prior to the selected period.
   • Click View (button)
     • Note: Columns can be added or removed using the Field Chooser (*). The layout can be saved from the Menu button.
     • Check the checkbox next to Status to select all the transactions or click the transactions individually to only add some transactions.
     • Click Add (button).
5. Check the transactions:
   • Transactions can be opened by right clicking a transaction and clicking Open Ledger on the context menu.
   • Transactions can be removed by right clicking a transaction and clicking Remove Transaction on the context menu or in bulk by checking all the transactions and clicking Remove (button).
6. Click Done (button) to finalise the reconciliation.
7. Click Output (button) and select a report to print (if templates are added).

How to Edit a Completed Transaction

Follow this process if a transaction is locked because it is included in a reconciliation.

1. Open a WHT Reconciliation.
2. Ensure that the checkbox next to Synchronise Ledger is unchecked (empty).
3. Right click the applicable transaction that you want to edit and click Open Ledger on the context menu to open the transaction on the right.
4. Right click the same transaction on the list and click Remove Transaction on the context menu.
5. Click Yes (button) to confirm you want to remove the transaction.
6. On the right panel:
   1. Change the status of the transaction to an editable status.
   2. Edit the transaction as needed.
   3. Click Done (button) or change the transaction’s status back to complete and click Save (button).
7. If the WHT reconciliation was not finalised, click Items (button) next to Add.
   1. Check the Out-of-period checkbox if applicable.
   2. Click View (button) on the popup.
   3. The edited transaction should be on the list (unless you changed the date to a future date).
   4. Check the checkbox next to the transaction, or next to Status to select all the transactions.
   5. Click Add (button).
   6. Close the popup by clicking the X in the corner.
8. Complete the recon as needed.

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