Supplier Detailed Ledger

The Supplier Detailed Ledger displays all the transactions that involved a specific supplier for the selected period.

In QuickEasy BOS, this ledger is linked to the Supplier Age Analysis and is accessed from there.

Navigation: Main Menu > Accounting > Supplier Age Analysis > Menu (button) > Detailed Ledger

The detailed ledger displays a list of transactions for a specific Supplier and includes a running balance.

Button	Description
View	Generates a list of entries as per the selected data filters.
Arrow on View Button	Reset Data Filter: Resets all the data filters.
Output	– Reports can be printed, previewed, or emailed if Output Templates are created and linked. – Exports (.xlsx): Exports the view in .xlsx format.
Menu	Views – Age Analysis – Detailed Ledger Settings – User Access Layout

Filter	Description
Set	Allows users to select a date from the dropdown list (e.g. No Date, Today, This year).
Navigational Arrows	Adjusts the date forwards or backwards.
Date … to …	Allows users to set their own Dates.
Entity	A dropdown list of Entities to select All or a specific Entity.
Supplier	A dropdown list of Suppliers to select one.
Local Currency	Checkbox. Applies to Suppliers that invoice in foreign currencies. Allows the ledger to be viewed in their currency (unchecked), or the local currency (checked).

Field	Description
Field Chooser (*)	Allows users to add or remove columns.
Trans ID	The system-generated number for the transaction.
Status	The colour-coded Status of the transaction.
Trans No.	The transaction type’s code (e.g. SI for Supplier Invoice) and number.
Date	The date of the transaction.
Entity	The entity to which the transaction belongs.
Reference	The reference entered on the transaction.
Currency	The currency in which the transaction is. Only applies to suppliers that invoice in foreign currencies.
Debit	The amount that was debited for the specific line item.
Credit	The amount that was credited for the specific line item.
Allocated	The amount that is allocated (e.g. Supplier Payments allocated to Supplier Invoices).
Outstanding	The amount that is not allocated.
Balance	The running total (balance) on the account.
Widget	A submenu that can be accessed by right clicking the line: – View/Edit Allocation: Opens the allocation for the selected entry. If the transaction can be edited, the allocation can be edited. If the transaction is read-only, the allocation is also read-only. – Open Transaction: Opens the original transaction.

Field	Description
Opening	The opening balance at the start of the selected period.
Closing	The closing balance at the end of the selected period.