Transaction Examples – Suppliers

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Supplier Invoices

Supplier Invoices are invoices received from organisations or people that supply goods or services to you.
Supplier invoice numbers are already printed on the supplier invoices: Therefore, either the invoice number or reference field can be used to record the supplier’s invoice number. You decide this feature when creating the Transaction Type.
The line items of the invoice can be pre-created items with supplier prices.
Supplier Invoices can also have custom entries in which case the person creating the transaction must enter the information and prices.
You can specify a fixed ledger account (e.g. purchases or inventory accruals) or allow bookkeepers to select the ledger account when entering the transaction. These decisions must be made when you create the Transaction Type.

Supplier Debit Notes are credits received when you have returned goods to your suppliers or queried the price and they agreed on a reduction.
The debit note numbers are typically generated by the suppliers: Therefore, either the number or reference field can be used to record the supplier’s debit note number.
Either statuses (awaiting debit note) or numbers (number pending) can be used as placeholders to indicate a debit note is due, but not yet received.
Supplier invoices should be copied end edited to create debit notes to ensure the debits and credits end in the same ledger account.

Supplier Payments are used to record payments made to suppliers.
If you have bank accounts in multiple currencies from which you pay suppliers, you should create a Supplier Payment transaction type for each currency.
There is an example of how to record a transaction when a supplier is paid from a bank account that does not match the supplier’s currency.