Know Exactly Where Your Stock Is — From Dispatch to Delivery

QuickEasy BOS helps you capture, track, and control stock transfers between your branches, stores, warehouses, and head office.

When stock moves, your business needs more than a guess. You need a clear record of what moved, where it came from, where it is going, and who handled it. Accurate stock movement tracking helps you keep stock levels up to date, reduce errors, avoid stockouts, and protect cash flow. It also gives your team the visibility they need to answer customer questions with confidence.

Why stock transfers matter

If your business runs from more than one location, you need a simple way to move stock between those locations. QuickEasy BOS gives you that control. You can issue stock from head office to a branch, transfer goods between warehouses, or help a store fulfil a customer request when the item sits somewhere else.

Instead of relying on phone calls, spreadsheets, or memory, you create a transfer transaction that follows the stock from the sending location to the receiving location. If goods are delayed, damaged, or lost in transit, you know exactly what was on the move.

Issue stock with better control

QuickEasy BOS lets you create a Transfer Issued transaction when one location sends stock to another. You can generate a picking sheet, check the goods while they are packed, and get the transaction signed off before the stock leaves.

There are controls to ensure that the Transfer Issued transaction is accurate, for example, the goods must be stored at both the sending and receiving locations. (Locations are allocated to items when they are created or afterwards using batch updates.)

Receive stock without losing accuracy

When the stock arrives, the receiving location creates a Transfer Received transaction from the original transfer. Your team can count the goods, approve the receipt, or adjust the quantities if the branch receives less than expected.

Because the receipt links back to the transfer issue, your records stay clean. The receiving team cannot add extra items that were not issued. If extra goods arrive, the sending location must create a new transfer issue for those items. This keeps every movement traceable and easy to audit.

See what is happening at every step

Status updates help everyone understand where the stock is in the process. For detailed workflows, the sending location can mark a transfer as packed, loaded, en route, and complete. For smaller teams, you can keep it even simpler with pending and complete. The receiving location can use simple statuses such as pending and received.

Serve customers faster from your point of sale

QuickEasy BOS works with your Point-of-Sale setup, so each branch can manage its own stock location while still staying connected to the wider business. If a customer asks for an item that is not available at one branch, your manager can quickly check where the item is in stock and request a transfer from that location.

Once the sending branch creates the transfer issue, your team can monitor the movement through the point-of-sale system until the goods arrive. That means you can give customers clear answers instead of vague promises.

Choose the accounting option that suits your business

You can decide whether to integrate stock transfer transactions with accounting. If you choose integration, you get an accurate stock value for each location. If you prefer to manage stock from head office without location-level accounting values, you can exclude the transactions from accounting and still keep control of your stock movement.

Ready to take control of stock movement?

QuickEasy BOS helps you move stock between locations with less confusion, better visibility, and stronger control. Request a free demo today and see how easily your team can manage stock transfers from issue to receipt.